Keystroke Point of Sale Help

Database Manager - Department Database

The Department Database is used to manage information about Inventory Departments. Each department record includes two screens: Main Screen, Custom Data Screen. Departments are typically used to organize Inventory Items into groups of similar type of items mainly for the purposes of sales and purchase subtotals in inventory reports. Departments are commonly used to identify the major income areas of the store and can be determined by mirroring the accounting software's profit & loss statements.

Note: The Keystroke Accounting Link can post sales by Department, but not by Category or Location.

A Department record should be created for each departmental grouping. Special attention should be paid to the Script field. The Script field is used to attach a Departmental Script (an Inventory record with a Script(s)) that will run when any item in the Department is entered on a transaction. Keystroke will only use a Department Script if the item's Location and Category do not have Scripts.

Special attention should be paid to the Minimum Age field. Minimum Age is the Customer's minimum age required to purchase items in the Department. If the item's Category and/or Location also have a Minimum Age, Keystroke will use the highest age.

To assign an item to a Department, select the item's Department field from the Inventory Main Screen and press [Ins] to choose the Department from the Look Up List. Press [F10] to save the change to the Inventory record.

Department Examples:

- Department 01= Footwear
- Department 02= Apparel
- Department 03= Guns
- Department 04= Ammo
- Department 05= Supplies

There are 2 Department Database Screens (use the Database screen buttons in the lower right or press [F9] to navigate through the screens):

Main Screen
Custom Data Screen


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