Keystroke Point of Sale Help


Database Manager - Inventory Database - Order Data Screen - Order Qty

The Order Quantity (Order Qty) field is used to define the quantity that is normally ordered when the item is purchased.

When an item is entered on a Purchase Transaction (whether manually or by using Auto Order), the value in the Order Quantity field defines how many are ordered.

If the Multiplier is being used, the Order Quantity should be defined in terms of the larger Sale Unit.

The Order Quantity may be used two ways:

- If the Order Quantity is a positive value, it is defined as the actual quantity to order.

- If the Order Quantity is a negative value, it is defined as the "desired Quantity On Hand". In other words, when the item is entered on a Purchase Transaction, the quantity ordered is whatever quantity is needed to bring the Quantity On Hand up to the absolute value (opposite) of the negative Order Quantity.

For example:

If the desired Quantity On Hand is 10 and the Quantity On Hand is currently 4 and the Order Quantity is set to -10, when the item is entered on a Purchase Transaction, the amount to order is automatically calculated as 6. If the Order Quantity is set to 10, 10 are ordered.

Note: If the item is already on order on a different Purchase Order (and not yet received), the Qty On Order is added to the Quantity On Hand. For example, if there is 1 item On Order, the Order Quantity in the example above is set to 5 instead of 6.

See:

Inventory Database - Order Data Screen Fields

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