Keystroke Point of Sale Help


Configuration Manager - Menus - Tables - Sales Payment Types - Settings - Payment Type

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The Sales Payment Types Payment Type setting defines the manner in which the payment is handled (as cash, like a credit card, for house credit, etc.).

Most of the time, "Payment Type" refers to a method of tendering (payment) that may be created, modified, and is displayed on the Sales (and Purchases) Payment Types list.

However, when referring to the Payment Type field on the Payment Types Settings screen, it refers to the 6 Categories of Payments into which all Payment Types fit and may be thought of as the "Payment Type - Type".

The 6 Types are:

Credit (AR) - Payments On Account going to Accounts Receivables. This includes any kind of credit issued by the store itself. If it cannot be taken to the bank because it has not yet been collected, it is a Credit (AR) Type. Credit (AR) payments are listed in Accounts Receivable.

Cash - Any kind of payment that is redeemable in cash. If it can be taken to the bank, it is a Cash Type which includes actual cash and checks, and may also include credit cards and debit cards unless it is desired to isolate those in the separate Payment Card Type for subtotaling purposes.

Foreign currency is also a Cash Type. Special Payment Types may be created to convert the total price of the sale to a foreign currency. To calculate the conversion rate, the text in the Sales Payment's Name field is followed by the @ sign which is followed by the conversion factor. The conversion factor is the number of dollars it takes to equal one unit of the foreign currency. If it takes one and one-half dollar to equal a British Pound, the Payment Name should end with @1.5. For example: UK Pound@1.5. When a $10.00 sale is tendered, 6.67 British Pounds are needed. If it takes one US Cent to equal one Ruritanian Drongo, the Payment Name should end with @.01. For example: Drongo@.01. When a $10.00 sale is tendered, 1000.00 Drongos are needed. Note: The conversion factor is used only when asking for a Payment Tendered, when viewing a Payment Tendered in Transaction Edit/View/Print mode, and when displaying and reporting Closeout amounts. Keystroke uses dollar amounts in all other places throughout the system, including the Amount Paid on receipts.

Payment Card (Credit/Debit Card) - The Payment Card Type is equivalent to the original Cash and Other payment types. It is typically used to separate credit/debit cards from cash & checks for sub-totaling in the Closeout Module, Report Manager, and is used in the Accounting Link Module.

Gift Card - The Gift Card Type is equivalent to the original Cash and Other payment types. It is typically used to separate gift cards from cash, checks, and credit/debit cards for sub-totaling in the Closeout Module, Report Manager, and is used in the Accounting Link Module.

Other - Payments that aren't bankable Cash, or in-house Credit (not included as money owed in Accounts Receivable). It is subtotaled separately on Closeouts and Reports. Examples:
AR Adjustments - Miscellaneous adjustments to Accounts Receivable (for example, to write off an uncollectable debt).
Barter Scrip - Scrip issued by a barter organization. Is redeemable (in goods or services), but not bankable. If a cash value can be assigned to it, an exchange rate may be set up. Barter Scrip exchange rate is set up identically to the the way the foreign currency conversion described above is set up.

Card On File (available only with Keystroke Advanced licenses) - For Credit/Debit Cards saved by the Cayan Vault or by EVO. The Card On File type supports Signature Capture. Enable Card On File Signature Capture by adding an Authorization Method with the Capture Signature parameter enabled. The "Active" processor for saving new Card On File cards for a customer is determined by the first Payment on the list of Sales Payments that has its Payment Type option set to Card On File. The processor used by that payment is determined by its Authorization Method. For "Cayan/TSYS/Global" the Auth Method should be "None" while the PIN Pad is set to Genius. For any other processor that supports Card On File, the Authorization Method should be set to a file that uses that processor.

See:

Sales Payment Types - Settings

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