The Order column on the Purchase Order Item Entry screen displays the number of units to order and is initially defined by the item's Order Qty field located on the Inventory database record Order Data screen. The number in the Order column may be edited by navigating to the Order column and changing the number.
- If the item Order Qty is a positive number, that number is displayed in the Order column.
- If the item Order Qty is a negative number (displayed with a minus sign in front of it), it is not treated as a negative value but rather as the target Quantity On Hand to have in stock. For example, -100 in the item Order Qty field is interpreted by the Purchase Order to define the number of units to order to bring the current Quantity On Hand back up to 100."
- If -100 is entered in the Order column of a Purchase Order, it is treated as a negative value which is used to send 100 units back to the Vendor and reduces the item's Quantity On Hand.
- If the item Order Multiplier field located on the Inventory database record Order Data screen contains a value AND the item has no Parent item, the number displayed in the Order column is defined by the item Order Qty, however the number actually received is calculated by multiplying the number in the Order column by the value in the item Multiplier field.
Examples:
If Order Qty=1, and Multiplier=1, Order column displays 1 and 1 is received.
If Order Qty=5, and Multiplier=1, Order column displays 5 and 5 are received.
If Order Qty=1, and Multiplier=5, Order column displays 1 and 5 are received.
If Order Qty=5, and Multiplier=5, Order column displays 5 and 25 are received.
See:
Purchase Manager - Creating Purchase Orders
Purchase Manager Contents