To prompt the Clerk to enter a custom Description for an Item when it is added to a Sales Transaction:
- The item's Inventory database record Description field must contain ONLY the asterisk (*) character.
- When the item is added to a Sales Transaction using any method, Keystroke returns to the Description column so a custom Description may be entered.
- If a Description is not entered, the Description field is left blank and Keystroke proceeds to the next line on the Item Entry screen.
If Stock #365 is a $6.99 coffee mug made by MugWorks, and the mugs are sold with a variety of designs and slogans, some of the mug's Inventory database record fields might look like this:
Product Code: MUGWORKS0001
Extended Desc: Mug (Enter item description on invoice)
When Stock#365 is added to a Sales Transaction, the Description field is automatically displayed so the line item appears on the screen like this:
Class - Description - Qty - Price - Amount
KITCHEN - - 1 - 6.99 - 6.99
The Clerk then types in a description to identify the mug.
To prompt the Clerk to enter a description, the Extended Description may be used as a prompt which appears in the Detail box at the bottom of the Item Entry screen:
Mug (Enter item description on invoice)
Sales Manager Contents