Keystroke Point of Sale Help


Purchase Manager - Parameters - Line Item Entry - Description Check

The Description Check Line Item Entry Parameter may be enabled to help locate an item in the Inventory Database when an item is entered on a Purchase Transaction screen by entering the item's Description.

If Description Check enabled, Keystroke attempts to locate an Inventory record with a matching Description. If one is not located, the Inventory Lookup List stops on the Inventory record with the closest matching Description.

If Description Check is disabled, Keystroke does not attempt to locate an Inventory record with a matching Description field. Instead, it accepts any Description as a non-Inventory item even if it matches the Description field of an Inventory record.

Note: Description Check is case insensitive.

Example #1:
An existing Inventory Database item with Description "Ceramic Mug" is entered using the following Description: ceramic mug (in all lower case letters)

If Description Check is enabled, Keystroke checks the Inventory database for a record with a matching Description. It finds the existing Inventory database record with the Description "Ceramic Mug" and adds the item to the Purchase Transaction screen.

If Description Check is disabled, Keystroke does not check the Inventory database and simply adds "ceramic mug" to the Purchase Transaction screen as a non-Inventory item. The sale of the non- Inventory item does not update (reduce QOH, update Last Sold Date, etc) the Inventory record with the same Description.

Example #2:
A non-Inventory (the item does not exist as a record in the Inventory database) item is entered using the following Description: Serving Platter

If Description Check is enabled, Keystroke checks the Inventory database but does not find the item because there are no records in the Inventory database with a Description "Serving Platter". The Item Not Found! Add Item to database? message is displayed. Select Yes to add the item to the Inventory Database. Select No to add the "Serving Platter" to the Purchase Transaction screen as a non-Inventory item. Select Cancel to return to the Purchase Transaction Item Entry screen.

If Description Check is disabled, Keystroke simply adds "Serving Platter" to the Purchase Transaction screen as a non-Inventory item without displaying the Item Not Found! Add Item to database? message.

To enable this parameter:
- Select Parameters from the Purchase Manager Transaction Menu.
- Select Line Items.
- Select Description Check on the Line Item Entry Parameters screen.
- Use the mouse or the [Space Bar] to turn the parameter ON or OFF.
- Select [OK] or press [F10] to save.

See:

Purchase Manager - Parameters - Line Item Entry

Purchase Manager - Parameters

Purchase Manager Contents

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