The file Merge function combines two sets of Keystroke data files into the current set of data files. It is recommended to use the Data Importer merge function rather than this merge function.
Note: Use Merge with caution. It does NOT check for duplicates. It does NOT update Inventory quantities and Customer's amount due. The Data Importer
extension provides more control when merging data files. For merging MultiStore transaction data, use the MultiStore utilities. Contact an Authorized Keystroke Point Of Sale dealer to purchase these extensions.
When the Merge function is first run, the following Warning message is displayed: "WARNING; Exclusive Process! All other machines must be out of an stay out of Keystroke while this function is running. Proceed with Merge function. [Ok] [Cancel]. Select [Cancel] to exit the Merge function. Select [Ok] to proceed.
If [Ok] is selected in the previous step, the following Create Archive message is displayed: "A new archive should be made before proceeding. Create archive of current data now? [Yes] [No] [Cancel]. Select [Cancel] to exit the Merge function. Select [Ok] to create the archive and continue. Select [No] (no recommended) to bypass the archive and continue.
If [Yes] is selected in the previous step, the following warning message is displayed: "WARNING: Exclusive Process! All other machines must be out of and stay out of Keystroke while this function is running! Proceed with Quick Archive function. [Ok] [Cancel]". Select [Cancel] to exit the Quick Archive function. Select [Ok] to proceed.
If [Yes] is selected in the previous step, the Archive confirmation message is displayed. Select [Ok] to continue and display the Merge screen showing two options: Database Files and Transactions.
Regardless of which option is selected:
- The files to be Merged should be located in the Keystroke Data folder.
- They should all have the same (unique) file extension (i.e. KSINV*.BAK).
- Other instances of Keystroke (on a network) must be shut down.
- Allow time for this function to complete (completion time depends on file size and computer speed).
Select Database Files to Merge one or all of the database files (use check boxes to select).
- Inventory
- Matrix Items (if Matrixing is enabled)
- Customer
- Contact
- Vendor
- Clerk
- Department/Category/Location
- The Push Hidden Records to End of Lists setting (Advanced POS only) may be enabled to move the Hidden Records to the end of all indices that are sorted by a text field, thereby speeding up Lookup Lists and Reports that ran slowly because they were still including (but not showing) the hidden records.
When Database File selections are complete, select [OK] to continue.
Enter the extension of the files to be merged and select [OK] to continue and display the Merge confirmation message.
The Merge function adds the merged database entries to the current database files and assigns them new record numbers.
Select Transactions to Merge Transaction files.
Enter the extension of the files to be merged and select [OK] to continue and display the Merge confirmation message.
The merged transactions are copied to the current transaction file. The Invoice Numbers (or any other data) are not changed.
See:
Configuration Manager Contents